Contracts Stages of bidding Evaluation of offers

In April 1993. the order of GOSKOM Property and GOSSTROY of Russia approved the provision on contract bidding in the Russian Federation.

Contract bidding - an order placement form that provides for the selection of contractors for the performance of work and the provision of services based on a tender

The object of the auction is a production or non-production object to which the subject of the auction relates.

The subject of the auction - specific types of works and services for which the auction.

Tender documentation - a set of documents containing initial information about the technical, commercial, organizational and other characteristics of the object and subject of bidding, as well as the conditions and procedure of bidding.

Tender - a competitive form of contract bidding, is a competition submitted by the bidders in terms of their compliance with the criteria contained in the tender documentation.

Offer - an offer to conclude a contract in respect of a specific subject of bidding on the conditions specified in the tender documentation.

Contract bidding can be conducted when placing orders for any construction, incl. turnkey, design work, installation, commissioning, for the supply of a set of technological equipment, for repairs, for project management, for consulting, for construction supervision.

Depending on the tendering process conducted by the organizer, the main types can be: with or without prequalification, with the participation of foreign providers, public or private, primary and repeated.

The decision on the appointment and time of the auction is made by the customer after the approval of the project or after the development of working documentation.

Bidders:

1. The customer - at the time of the decision to hold tenders must have the necessary investment resources (or the right to dispose of them at the required time), confirmed by relevant financial documents, for example: credit agreement, bank reference, decree of state authorities. The customer must have the status of a legal or natural person with the appropriate registration and the right to fulfill the obligations of the customer.

During the auction, the customer performs the following functions:

- appoints the organizer of the auction

- supervises the work and participates in the work of the tender committee through its representative

- establishes the final terms of the contract and concludes it with the winner.

2. The organizer of the auction - the person who is entrusted by the customer to conduct the auction. Must have the status of a legal entity and a license for the right to bid. Carries out the following functions:

- prepares documents for the announcement of bidding

- carries out the publication of announcements or sending out invitations.

The announcement of the auction should be published 2-6 months prior to their conduct.

In addition, he forms a tender committee, directs and monitors its activities and involved engineering and consulting organizations for the preparation of tender and necessary documentation, collects and analyzes offers, approves the results, accepts appeals and bears all costs of bidding.

3. The tender committee is a permanent or temporary body created by the organizer or customer of the bidding. This is a complex body, formed by the organizer and customer from its representatives, as well as expert and consulting organizations, can attract representatives of the federal agency for construction. It is a working body; accepts, opens and evaluates submitted offers, determines the winners of the auction. If bidding with prequalification, he develops or orders the development of prequalification documentation.

4. Applicant - the company under whose name the application is made. Applicants, regardless of their form of ownership, with work experience, registered in the Russian Federation and expressing written consent to participate in tenders are allowed.

Prequalification - a procedure for determining the technical and economic, organizational and other potential capabilities of the applicant to perform the contract put up for bidding.

Stages of bidding

Preparatory stage

The customer announces the decision on the appointment of the organizer and the time of the auction. The organizer forms a tender committee and publishes an announcement.

The tender committee develops tender documentation. Applicants either receive invitations or send materials on prequalification. The tender committee distributes tender documentation. Applicants are developing offers.

Tendering, evaluation of specific offers, determination of the winner

The tender committee accepts offers, develops and approves the rules of its work, collectively, offers are opened and their examination is carried out, evaluate tender offers and announce the winner. The organizer and the customer approve the results of the auction.

Preparation for the conclusion and conclusion of the contract

The customer prepares the contract and concludes it with the winner.

Evaluation of offers

produced by point system

The bidder is considered the winner of the bidder who scores the maximum number of points.